Atoms
Executive Recruiting Coordinator
$95K–$110K
San Francisco, CA +1 · Full-time · Posted Oct 16, 2026
- Location
- San Francisco, CA
San Francisco, California, United States - Experience
- 4+ years; experience supporting executive hiring, onsite logistics, or high-stakes candidate engagement is strongly preferred.
About the job
Coordinates executive recruiting searches and delivers a polished candidate experience through interview scheduling, travel, event logistics, and recruiting operations.
What you'll do
- Manage executive candidate interviews, travel, visits, and related logistics across time zones.
- Prepare candidate briefings and interview materials; coordinate with leadership, executive assistants, and cross-functional partners.
- Maintain accurate Greenhouse records and troubleshoot logistics and scheduling changes.
What they ask for
- 4+ years of experience as an Executive Assistant, Recruiting Coordinator, Chief of Staff, executive recruiting support, or similar high-touch, C-suite-facing role.
- Strong written and verbal communication, relationship-building, judgment, and discretion.
- Proficiency with Greenhouse or similar ATS platforms.
- Strong organizational skills and ability to independently manage complex processes and changing priorities.
Nice to have
- Experience supporting executive onsite visits, offsites, or board meetings.
- Familiarity with retained search, venture recruiting, senior-level talent acquisition, or recruiting for technical, operations, or founding-team roles.
Pay
$95,000 - $110,000 per year (base salary)
Tools
Greenhouse, Navan, Workday Expenses, GoodTime, Calendly
Model-written summary · the original posting is authoritative