Executive Assistant (Hybrid, Sunnyvale)

What you'll do

• Manage executive calendars, meetings, travel, expenses, and follow-ups across time zones.
• Plan leadership events, talent-program logistics, and local team activities; track budgets and resources.
• Coordinate recurring operational projects, improve processes, and handle confidential information with discretion.

What they ask for

• 2+ years of executive administrative support experience, including direct support of senior leaders (Director level or above), or equivalent combination of experience and education.
• Experience managing complex calendars across time zones and booking complex domestic and international travel, including disruptions and visa documentation.
• Proficiency with Google Workspace — Gmail, Google Calendar, and Google Drive — Zoom, and Slack; daily hands-on use of AI tools in workflow.
• Experience as a travel and expense approval delegate, with working knowledge of T&E policy; ability to work onsite on a hybrid schedule and travel domestically with advance notice.

Nice to have

• Experience with Workday, Expensify, Confluence, Navan, and Coupa.
• Experience supporting Product or Engineering leadership, or distributed teams; technology, SaaS, startup, or cybersecurity experience.

Pay

USD $70,000 - $110,000 per year (base salary)

Tools

Google Workspace, Gmail, Google Calendar, Google Drive, Zoom, Slack, Workday, Expensify

AI focus

Use AI tools daily to draft and edit communications, summarize meetings and documents, research travel and logistics, prepare briefing materials, and improve decisions, workflows, efficiency, and business outcomes.