Helion
Executive Assistant
$136K–$167K
Everett, WA · On-site · Full-time · Posted Oct 28, 2026
- Experience
- 6+ years of executive or administrative support experience.
About the job
Supports the Senior Director of Science and a 125-person multidisciplinary organization by managing administrative operations, preparing leadership materials, and improving department processes.
What you'll do
- Manage calendars, communications, meetings, and department operating rhythms, including agendas, notes, and action tracking.
- Prepare reports, memos, presentations, and department updates; support onboarding, training tracking, and administrative needs.
- Coordinate department initiatives and improve administrative processes, documentation, dashboards, and workflows using automation and AI tools.
What they ask for
- 6+ years of executive or administrative support experience, including direct support for senior leaders in a complex, fast-paced organization.
- Demonstrated ability to work independently, navigate ambiguous priorities, and exercise sound judgment.
- Excellent written and verbal communication skills, including synthesizing complex discussions into clear materials.
- Experience with complex calendars, stakeholder coordination, leadership meetings and events; proficiency with Microsoft Office applications, particularly Outlook, PowerPoint, Word, and Excel.
Pay
$136K – $167K (USD, base salary)
Tools
Microsoft Office, Outlook, PowerPoint, Word, Excel
AI focus
Use AI tools and automation to improve administrative effectiveness and eliminate unnecessary work.
Model-written summary · the original posting is authoritative