Institute of Foundation Models
Facilities Specialist
$80K–$90K
Sunnyvale, CA · On-site · Full-time · Posted Mar 26, 2026
- Experience
- 5+ years; workplace coordination, facilities management, or office operations, alternatively an office, facilities, or administrative role.
- Education
- A bachelor’s degree in business, Admin or a related field is preferred.
- Visa sponsorship
- Visa sponsorship is not available for this position.
About the job
Coordinates facilities, safety, employee workplace support, food services, events, and office operations.
What you'll do
- Manage building access, vendors, maintenance, office space, and meeting-room readiness.
- Coordinate workplace safety, emergency preparedness, and onboarding and offboarding support.
- Run food programs, manage supplies and branded merchandise, and plan internal events.
What they ask for
- 5+ years of experience in workplace coordination, facilities management, office operations, or an office, facilities, or administrative role.
- Prior background or working knowledge in facilities maintenance, building systems, or property management coordination.
- Familiarity with OSHA standards, Certificates of Insurance (COIs), safety compliance, and interfacing with local fire departments or safety inspectors.
- Experience managing intake forms, workplace surveys, and ticketing systems; organizing office events; coordinating catering or DoorDash orders; and managing branded merchandise purchasing.
Nice to have
- Bachelor’s degree in business, Admin or a related field.
- Proficiency with Slack, Zoom, Microsoft Teams, financial software, Microsoft Office Suite (especially Excel), and Google Workspace.
Pay
USD 80,000–90,000 per-year-salary; $80,000 – $90,000/year base salary
Tools
Google Forms/Workspaces, Slack, Zoom, Microsoft Teams, Microsoft Office Suite, Excel, Google Workspace, DoorDash
Model-written summary · the original posting is authoritative