Institute of Foundation Models
Workplace & Facilities Coordinator
$80K–$90K
Sunnyvale, CA · On-site · Full-time · Posted Oct 23, 2026
- Experience
- 2–4 years
- Education
- Associate or Bachelor's degree preferred (or equivalent practical experience).
- Visa sponsorship
- Visa sponsorship is not available for this position.
About the job
Coordinates front desk operations, facilities and vendor needs, and onsite team services at the Sunnyvale lab.
What you'll do
- Manage reception, visitor check-in, badges, mail, deliveries, and front-of-house readiness.
- Coordinate property management requests, maintenance tickets, vendor visits, facility walkthroughs, and office moves.
- Support catering, events, office supplies, kitchen inventory, and meeting-room setup.
What they ask for
- 2–4 years of experience in office administration, front desk coordination, facilities coordination, or hospitality/guest services.
- Practical experience working with commercial property managers, submitting building maintenance tickets, and managing facilities service vendors.
- Strong customer service, interpersonal, written communication, organizational, and problem-solving skills.
- Proficiency with Microsoft 365 (Outlook, Word, Excel); able to perform walkthroughs, move delivery boxes up to 25–30 lbs, and assist with setups.
Nice to have
- Associate or Bachelor's degree (or equivalent practical experience).
Pay
USD 80,000–90,000 per-year-salary (base compensation)
Tools
Microsoft 365, Outlook, Word, Excel, FedEx, UPS, USPS
Model-written summary · the original posting is authoritative