Executive Administrative Assistant

What you'll do

• Manage calendars, travel, expense reports, meetings, and client visits.
• Provide local office support, including visitor assistance, facilities and supplies, and event logistics.
• Handle confidential information, maintain administrative deliverables, and improve routine processes using approved tools.

What they ask for

• At least three years of administrative support experience in a fast-paced professional environment.
• Experience managing complex calendars and coordinating domestic or international travel.
• Strong organizational, time-management, communication, service, judgment, and problem-solving skills.
• Proficiency with Microsoft 365 and comfort using approved AI and large language model tools while verifying outputs and following confidentiality and data policies.

Nice to have

• Administrative experience in financial services, a client-facing environment, or another highly regulated industry.
• Experience supporting multiple leaders or teams, coordinating events or client visits, or using corporate travel, expense, collaboration, or presentation tools.

Pay

USD 33.34-50.48 base salary

Tools

Microsoft 365, artificial intelligence, large language model tools

AI focus

Use approved AI and large language model tools to draft, summarize, organize information, and streamline routine tasks; verify outputs and comply with confidentiality, data privacy, and firm policies.