Mach Industries
Executive Assistant
$95K–$120K
Huntington Beach, California, United States · Full-time · Posted Oct 22, 2026
- Experience
- 3–7 years supporting senior-level executives; preferred: 5+ years supporting a CEO, President, C-suite executive, or senior leadership team.
- Education
- Preferred: Associate or bachelor's degree in Business Administration, Communications, Management, or a related field.
- Visa sponsorship
- Applicants must be a U.S. citizen or national, lawful permanent resident, refugee, or asylee, or eligible to obtain required U.S. Department of State authorizations. Employment may be conditioned on authorization to receive export-controlled technology without sponsorship for an export license.
About the job
Provides strategic administrative and project support to senior leaders, managing schedules, communications, travel, meetings, and stakeholder coordination.
What you'll do
- Manage leadership calendars, meetings, travel, and event logistics.
- Triage and draft communications, coordinate with internal and external stakeholders, and track follow-up items.
- Support high-priority projects, expenses, budgets, filing, and special events.
What they ask for
- 3–7 years supporting senior-level executives.
- Strong organizational, administrative, communication, and proofreading skills, with reliable follow-through.
- Ability to work independently, manage competing priorities, and handle confidential information with discretion.
- Proficiency with calendar and logistics tools, including Google Calendar, Microsoft Office Suite, and Slack.
Nice to have
- 5+ years supporting a CEO, President, C-suite executive, or senior leadership team.
- Experience with complex calendars, travel, budgets, board materials, executive presentations, or leadership events.
Pay
$95,000 — $120,000 USD (base salary)
Tools
Google Calendar, Microsoft Office Suite, Word, Excel, PowerPoint, Slack, Outlook, Teams
Model-written summary · the original posting is authoritative