MTC Operations Coordinator & Executive Administrative Support

What you'll do

• Manage leadership calendars, meetings, travel, expense reporting, and related activities; coordinate day-to-day office operations.
• Prepare and distribute department communications, and plan meetings, offsites, team-building, and recognition events.
• Track project actions and deliverables, coordinate collaborators, support business systems, and identify process improvements using digital tools, automation, and AI.

What they ask for

• 3+ years of experience in administrative support, executive support, operations coordination, project coordination, or a related role.
• Demonstrated experience coordinating calendars, meetings, travel, events, projects, or activities involving multiple collaborators.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel, Copilot, and SharePoint.
• Strong communication skills and ability to manage multiple priorities, maintain attention to detail, and handle confidential information.

Nice to have

• Administrative or operational support for senior leaders; experience in a large, fast-paced engineering, manufacturing, semiconductor, or technology organization.
• Experience with Workday, Concur, SAP, or comparable enterprise systems, or using AI and automation to improve administrative processes.

Tools

Microsoft 365, Outlook, Teams, PowerPoint, Excel, Copilot, SharePoint, Workday

AI focus

Use AI, automation, and digital tools to improve administrative processes, communications, and organizational efficiency.