Executive Assistant Business Partner

What you'll do

• Manage and defend the executive’s calendar, making priority, conflict, and travel decisions.
• Serve as a trusted point of contact for internal and external stakeholders and prepare meetings, track follow-ups, and ensure actions are completed.
• Handle travel, expenses, purchase orders, supplies, and other administrative work while identifying process improvements.

What they ask for

• 3 years of relevant work experience.
• Excellent calendar, travel, and inbox management; strong written and verbal communication and sound judgment.
• High discretion with confidential information.
• Fluency with Microsoft 365 and Outlook, SharePoint, Google Workspace, Slack and collaboration tools.

Nice to have

• 8+ years as an executive assistant, including direct support of senior executives or technology leaders in large, global organizations; experience supporting a CIO, CTO or senior technology executive, or working inside a technology organization.
• Familiarity with IT and enterprise systems; experience in executive operations, technology or financial services, fintech or payments, technology vendors and system integrators, or exposure to AI tools for scheduling, notes and productivity.

Pay

San Jose, California: ($34.37 - $49.18 Hourly) base pay

Tools

SAP, Salesforce, ServiceNow, Workday, Microsoft 365, Outlook, SharePoint, Google Workspace

AI focus

The organization is building an AI-native enterprise; the role may use AI tools for scheduling, notes and productivity.