Shield AI
Associate Facilities Coordinator (R6005)
Washington, D.C. · Full-time · Posted Oct 22, 2026
- Experience
- 1–3 years of experience in a front desk, receptionist, or administrative role.
- Education
- High school diploma or equivalent; Associate or Bachelor’s degree preferred.
About the job
Coordinates front desk operations, visitor access, office activities, and day-to-day administrative and facilities support at an on-site Arlington workplace within a SCIF.
What you'll do
- Greet visitors and manage inquiries, access, badging, and check-in.
- Maintain office readiness; coordinate meetings, mail, deliveries, supplies, vendors, and service providers.
- Partner with Facilities, IT, and Security, and maintain accurate records while handling sensitive information discreetly.
What they ask for
- High school diploma or equivalent.
- 1–3 years of front desk, receptionist, or administrative experience.
- Strong verbal and written communication, organizational skills, attention to detail, and ability to multitask and prioritize.
- Proficiency in Microsoft Office or Google Workspace; active Secret security clearance required.
Nice to have
- Experience working within or alongside a SCIF; familiarity with Envoy or access-control protocols.
- Experience supporting facilities or office operations, including coordinating vendors, deliveries, or events.
Tools
Microsoft Office, Google Workspace, Envoy
Model-written summary · the original posting is authoritative