Shield AI
Executive Assistant, Finance (R4688)
$80K–$120K
Dallas, Texas · On-site · Full-time · Posted Mar 10, 2026
About the job
Provides administrative, scheduling, travel, event, and expense support to Finance leadership and other executives and stakeholders.
What you'll do
- Manage leadership calendars, schedule meetings, and prepare presentations, documents, and reports.
- Coordinate domestic and international travel and support onsite and offsite meetings and events.
- Process executive expense reports and provide day-to-day administrative support while protecting confidential information.
What they ask for
- Proficiency with productivity tools, including Microsoft Teams, calendaring, email, and presentation software.
- Strong written and verbal communication and professional engagement with customers, board members, and executives.
- Ability to maintain confidentiality, attention to detail, prioritize effectively, and work with minimal direction.
- Adaptability in a fast-paced environment and ability to learn new tools, including transferable skills between Microsoft and Google Suite.
Nice to have
- Prior experience supporting multiple C-Suite executives.
- Advanced proficiency in Microsoft Office Suite and Google Workspace; experience coordinating complex travel or using expense systems such as Concur is also preferred.
Pay
USD 80,000–120,000 (per-year-salary) — base salary
Tools
Microsoft Teams, PowerPoint, Word, Zoom, Webex, Microsoft Office Suite, Google Workspace, Concur
Model-written summary · the original posting is authoritative