Shield AI
Executive Assistant, Finance (R4688)
Dallas, Texas · Full-time · Posted Oct 30, 2026
About the job
Provides administrative and executive support to Finance leadership, including calendar, travel, event, expense, and meeting coordination.
What you'll do
- Manage complex, multi-time-zone calendars; schedule meetings and prepare presentations, documents, and reports.
- Arrange domestic and international travel and support onsite, office, and offsite events.
- Process executive expense reports and coordinate administrative needs and logistics for key meetings.
What they ask for
- Proficiency with productivity tools, including Microsoft Teams, calendaring systems, email, and presentation software such as PowerPoint.
- Skill with video conferencing platforms such as Teams, Zoom, or Webex, and ability to adapt to new tools across Microsoft and Google Suite.
- Strong written and verbal communication; professional engagement with customers, board members, and executives.
- Maintain confidentiality and discretion; demonstrate attention to detail, prioritization, and adaptability in a fast-paced environment.
Nice to have
- Prior experience supporting multiple C-Suite executives.
- Advanced proficiency in Microsoft Office Suite and Google Workspace; experience with complex travel, Concur, or high-growth organizations.
Tools
Microsoft Teams, PowerPoint, Word, Zoom, Webex, Microsoft Office Suite, Google Workspace, Concur
Model-written summary · the original posting is authoritative