Toyota Research Institute
Executive Assistant
$134K–$168K
Los Altos, CA · Hybrid · Full-time · Posted Aug 24, 2026
- Experience
- Minimum 8 years of administrative experience, including at least 4 years in direct support of VP-level executives or equivalent.
- Education
- Bachelor’s degree strongly preferred.
About the job
Provides autonomous administrative and operational support to the VP of Communications and Director, Head of People, coordinating schedules, travel, communications, and executive workflows.
What you'll do
- Manage calendars, correspondence, meeting cadences, and complex domestic and international travel for two executives.
- Handle confidential information and stakeholder communications; independently triage requests and coordinate resources.
- Manage expenses, purchase orders, administrative operations, and cross-functional meeting coordination and follow-up.
What they ask for
- At least 8 years of administrative experience, including at least 4 years directly supporting VP-level executives or equivalent.
- Proficiency in Google Suite, Microsoft Office, and Asana, plus hands-on experience with AI tools (including Claude), travel and expense platforms, and virtual collaboration tools.
- Demonstrated judgment, discretion, organization, and ability to manage concurrent assignments under tight deadlines.
Nice to have
- Bachelor’s degree is strongly preferred.
- Experience with dual or multi-executive support.
Pay
$134,000 and $167,900/year (base pay)
Tools
Google Suite, Microsoft Office, Asana, Claude
AI focus
Hands-on use of AI tools, including Claude.
Model-written summary · the original posting is authoritative