Upwork
Executive Assistant, Office of the CEO
$117K–$166K
Palo Alto, California, United States · Full-time · Posted Oct 9, 2026
- Experience
- Proven Executive Assistant experience; no specific number of years stated.
About the job
Provides in-person executive and operational support to Upwork’s Office of the CEO, coordinating calendars, travel, meetings, office needs, and administrative workflows.
What you'll do
- Manage CEO and Chief of Staff calendars, travel, meeting logistics, and executive events.
- Own day-to-day office operations, hospitality, vendor coordination, expenses, invoices, and contract tracking.
- Coordinate follow-ups and improve administrative workflows using approved AI and productivity tools.
What they ask for
- Proven Executive Assistant experience providing executive-level support, including complex calendar management, travel coordination, and meeting logistics.
- Ability to manage multiple priorities independently, exercise sound judgment, and handle confidential information discreetly.
- Excellent written and verbal communication skills and ability to work collaboratively across organizational levels.
- Proficiency with Google Workspace (Calendar, Gmail, Docs, Sheets), Slack, and productivity tools; practical AI experience and ability to assess outputs for accuracy and protect confidential information.
Pay
$116,750 — $166,250 USD (annual base salary)
Tools
Google Workspace, Calendar, Gmail, Docs, Sheets, Slack, BrightHire
AI focus
Use AI and productivity tools to improve coordination and administrative workflows, draft communications, or organize information; evaluate AI outputs for accuracy and protect confidential information. BrightHire records and summarizes interviews but does not score or evaluate candidates or make recommendations.
Model-written summary · the original posting is authoritative